Quick Links
Use a meeting scheduler to effectively set up calls with other people, whether you work in a team or for yourself. We’ll show you some of the best free meeting scheduler apps and receive a walkthrough of how to use each of them.
1. Easily Send Meeting Links WithCalendly
Calendly is probably the most famous free meeting scheduler app, and it’s popular for a reason. The tool is incredibly easy to use, and other users can book calls and appointments with you at a time that’s most convenient for them. As a result, you’ll remove a lot of back and forth that would otherwise waste your time.
Signing up for Calendly only takes a few minutes, and you can use either your Google or Microsoft account. The app supports five languages: English, German, Portuguese, Spanish, and French.
Users can book calls with you via a Calendly link. Moreover, you’re able to edit your weekly working hours in which you’re available to meet with others.
How to Adjust Your Weekly Working Hours With Calendly
Before you invite others to meetings, you should adjust your working hours. Here’s how to do that:
How to Invite People to Book a Calendly Call With You
Once you’ve tweaked your working hours, you’re ready to book meetings with others. You have two options. The first is to edit the pre-made meeting template in Calendly:
Alternatively, you can design a meeting from scratch:
If you want to maximize your Calendly use, check out theseCalendly tips to help you get better at scheduling.
Download:Calendly foriOS|Android(Free, in-app purchases available)
2. Organize Meetings WithGoogle Calendar
It’s very easy toplan your week in Google Calendar, and you may easily schedule meetings directly through the app. Where you host these are up to you. Google Meet is an easy choice, but you can also add a link to Zoom or your preferred conferencing software. While Calendly is better if you need other people to regularly book the same kind of meeting with you, Google Calendar works well for one-time events.
Download:Google Calendar foriOS|Android(Free)
3. Manage Leads and Other Projects WithHubSpot Meeting Scheduler
While the app is primarily for business owners and employees, you can use the Meeting Scheduler for multiple scenarios—such as chatting with your peers about a college assignment. You also have the choice to pick custom avatars if you want to put your designer hat on.
Here’s how to use HubSpot’s Meeting Scheduler:
Download:HubSpot foriOS|Android|macOS|Windows(Free)
4. Organize Your Meetings and Schedule WithNotion Calendar
If you enjoy using Notion, you should considerusing Notion Calendar to manage your time. Within the app, you also have the option to schedule meetings. You can view when you should have your meetings via the toolbar on your computer, and the app also supports 12 languages—including Norwegian, Finnish, Korean, Japanese, German, and English.
Below are the steps to create a meeting in Notion Calendar:
You can also use the Share availability tool (pressSon your keyboard or selectShare availability) if you want others to know when they can book a meeting with you.
Download:Notion Calendar foriOS|Mac|Windows(Free)
What’s the Best Meeting Scheduler App?
Each of the meeting scheduler apps we’ve mentioned will benefit different kinds of users. If you’ve already agreed on a meeting time and date, Google Calendar and Notion Calendar are great for organizing the fine details. You can also use both of these apps to view how these meetings fit into the broader context of your day.
But if you need a tool that lets other users book meetings with you, Calendly and HubSpot’s Meeting Scheduler are better choices. HubSpot is excellent if you need a tool for professional purposes, though it can also work in your personal life. Calendly is a great all-around tool, and it especially suits solopreneurs and high-level executives.
